How do I edit date, check #, account and/or description on a general ledger entry?

Editing General Ledger Transactions

  1. Head to Accounting > General Ledger
  2. Filter for the transaction you need to edit
  3. Click Edit on one of the entries to reveal a new window displaying related General Ledger entries for this transaction 
  4. You will see the following options:
    1. Change Date > New Date Field
    2. Change Check # > New Check Field
    3. Change Description > New Description Field 

If you update the description from within this screen, all entries will be updated with the same description. If you need to change the description on a single entry, click edit again on that entry.

On this screen, you can change the description, check #, and account of an individual General Ledger entry. 

To change the account, select the new account from the drop-down list and click Change Account Now. Reserved accounts such as Client Deposits, Vendor Deposits, AR, AP, and Inventory are not available to select within the drop-down list. This is a safety feature. Reserved accounts can only be updated the same way they were created.

Important: Changing accounts can have unexpected effects on the General Ledger. Unless you are an experienced accountant and understand how/when General Ledger transactions are created, we recommend consulting your accountant or a support consultant prior to changing accounts.