If you have ever found yourself with a voided invoice or proposal and realized that there are still funds applied, you might be asking, "How do I remove those funds?" We are going to dive in and walk you through this process.
Step 1. Click on Accounting>Money In.
Step 2. Setup the transaction by selecting the Payment Method:
- Apply Payment To Items from Funds Available = Funds going back into clients funds available account
- Receive and Apply to Items = Reverses out of SD completely
- Receive Client Payment = Reverses out of SD completely out of Funds Available
For this example, we will be using Apply Payment To Items from Funds Available so we can place the funds back into funds available to use again.
Step 3. Input the information to ID the payment/transaction.
- Received From = Address ID/Client
- Payment Type = What medium payment was received
"Received From" is the only thing that is required in Section 2. "Payment Type" and "Check #" can be used to further define the details of the transaction.
Step 4. In section 3, narrow down the transactions in the system by entering the specific proposal or invoice # in the corresponding fields. Then switch the Filter drop-down to "All".
Step 5. Below section 3, the transactions will appear based on the filters we have selected. Locate the amount you wish to reverse and in the Amount To Pay field enter a negative number equal to the amount you need to reverse.
Step 6. The last step to reverse the amount would be to click the Post Payment button in section 4.
Pro Tip: Before voiding a proposal or invoice, always ensure that there are no funds applied first.