Reapplying Vendor Payments

This article will go over how to move a vendor payment from one purchase order to another.

Remove Payment from Order

  1. In the Money Out screen, click on Order Payments.
  2. Locate the PO you want to remove the vendor payment from using the filters in section 1. If you do not see the order, change the Filter from "Order Balance" to "All". The items will appear at the bottom of the screen in section 2.
  3. Enter a NEGATIVE amount in the Amount to Pay field on the item(s) you want to remove the money from.
  4. In the upper right, change the Payment Code to Manual and enter Reapply in the Check # field for record-keeping purposes
  5. Set the Cash Account to Suspense
  6. Click Create Entries.

Remove V Payment

Apply Payment to new Order

  1. Locate the PO you want to add the vendor payment to using the filters in section 1.
  2. Enter a POSITIVE amount in the Amount to Pay field on the item you want to apply the money to.
  3. Click Create Entries.

Apply V Payment

Post the Payment Reapplications

  1. On the main Money Out page, change the Cash/Credit Card Account at the top of the page to Suspense. You may need to click "View All Accounts" next to the drop-down to reveal the Suspense account.
  2. The bottom of the page will show the negative and positive entries you just made. Check the "Entries to Post" amount in the Manual column in the middle of the page. This amount should be $0
  3. Click Post Manual to finalize the payment reapplication. The amounts should net to $0.