Receiving Client Funds

This article will help walk you through receiving client funds into Studio Designer which you can then apply to invoices and proposals, or just hold in Funds Available until you are ready to apply them.

There are several different ways to receive funds. These can be seen and selected in the Payment Method drop-down menu on the Money In screen:

  • Apply Payment To Items From Funds Available
  • Receive & Apply To Items
  • Receive Client Payment
  • Receive Miscellaneous Payment

Each method serves a different purpose depending on what your goal is exactly with your client's funds.

Before you receive the funds, it's important to first figure out whether or not you are ready to apply funds directly to proposals, invoices or items or have the funds go directly to the client's Funds Available account to apply at a later date. 

Once you've determined whether you're ready to apply the funds, you can select one of the four Payment Methods outlined below depending on where you want the money to go:

  • Apply Payment To Items From Funds Available: apply the monies already present in the client's Funds Available account  to proposals, invoices or items

  • Receive & Apply To Items: receive monies and apply the client's payment directly to proposals, invoices or items bypassing the Funds Available account
  • Receive Client Payment: receive client funds directly into the Funds Available account to use at a future date
  • Receive Miscellaneous Payment: receive funds not directly related to your client payments (ex: receiving a refund from a vendor or transferring funds between accounts)

You'll also notice that prior to posting the payment, you can see the breakdown of what is being applied and the amount remaining in Funds Available. If you are receiving a payment for the first time, you'll also see the amount you have set to receive as well.

Note: All funds paid by the client including StudioPay must be entered in the system through Money In.