Reimbursables

Reimbursable are expenses you can invoice your clients for amounts you pay, for example, FedEx, Copies, Couriers, etc. This is NOT for items that you are purchasing and re-selling to your clients.  This is not for amounts charged by contractors.


Step 1. Go to Accounting>Money Out

Step 2. Select Office Payments



Step 3.
Select for Pay to the Client or Project to charge for the reimbursable entry

Step 4. Click on New Distribution.

Step 5. Click Show Reimbursable

Step 6. Select the Expense Account

Step 7. Change the description (not required)

Step 8. Enter the amount you paid

Step 9. Enter the % to markup the entry (not required)

Step 10. When you are ready to complete the entry, select Post Reimbursable




After entering an office payment for the vendor, select Show Reimbursable and the screen will be expanded to show the additional options shown in the red box below.

The distribution accounts and activities shown in the example below have been created for demonstration purposes, if you do not have and Expense Reimbursable or an Activity named Reimbursable, you can create them or use alternatives that already exist.

Each charge for every client can be entered separately, or you can combine all charges for each client, but you must have a separate distribution line for each client in order to select the appropriate options. 

Note: These amounts do not feed into Project Worksheets or Profit Analysis reports.

BE SURE TO POST THE REIMBURSABLE BEFORE POSTING THE EXPENSE.  ONCE THE DISBURSEMENT HAS BEEN POSTED, YOU WILL NO LONGER BE ABLE TO POST THE REIMBURSABLE.

Once the reimbursable entries have been posted, they can no longer be edited from Money Out.  You can view and edit the reimbursable piece of the entry from within Activities.